When employees go on business trips to Belgium, they can expect further hurdles when registering for entry. In addition to the A1 certificate, which must be carried as a matter of course, and the registration in the Limosa portal, a pre-registration, the so-called Passenger Locator Form, has been required since August 2020.
In order to obtain the aforementioned entry registration, companies must from now on additionally provide a professional travel certificate number when pre-registering in the passenger locator form. This is generated by a declaration of the sending company. The so-called Business Travel Abroad form (BTA form) must be completed by the employer and confirms the official justification that the trip is a business trip. Without this declaration, travel will not be recognised as business.
The BTA number must then be entered in the registration due to Corona (Passenger Locator Form) under the item “Arriving in Belgium” when stating “You are travelling for professional purposes?”. As this is a mandatory entry, the journey cannot be pre-registered as a business trip unless the company officially confirms the journey as business trip by submitting the BTA form.